Events & Program Coordinator
Full time – Exempt
The Events & Program Coordinator will be primarily responsible for assisting and serving as staff contact for De-Feet Dementia Event Campaigns, Spring Gala and other grassroots events. The position will also assist the Director of Education in planning and coordinating logistics for workshops and conferences throughout the state. This position will work closely with local volunteer committees, event participants, and local partners to ensure event goals are met. This role will report to the Executive Director.
Essential Job Responsibilities:
Fundraising Events (75%)
- Campaign Management – Manage all aspects of fundraising events in a manner aligned with the strategic goals and objectives of the organization. Manage the budget within operating standards and ensure the highest standard of fiscal integrity. Identify, cultivate, recruit and train local event committees. Coordinate with event venue, rental companies, as needed. Work closely with team captains and participants to develop personal and team fundraising plans by mentoring, coaching, and encouraging fundraising efforts. Ensure event days go smoothly. Analyze event performance and oversee debrief meetings. Manage all post-event follow-up, including thank-you notes, acknowledgement letters, and outstanding payments.
- Volunteer Leadership Engagement – Collaborate with the Executive Director to identify and recruit high-level volunteer leadership for all events. Cultivate and steward volunteer leaders to ensure each volunteer meets their capacity to impact revenue. Ensure volunteers receive special stewardship and have a wonderful, meaningful experience. Develop and lead volunteers and volunteer succession planning and development for the future. Ensure proper structure is in place to manage volunteers for committees and office work.
- Sponsorships – Utilize key volunteers for research/prospecting, develop a coordinated event sponsorship plan that includes sponsor identification, development, retention and recognition. Ensure that relationships to secure cash, in-kind, media and program sponsorship are pursued, developed and nurtured.
- Financial Planning & Oversight – Assist in developing annual event budgets, conduct ongoing (or as directed) program forecasting, track and monitor program expenses, track recruitment, retention and other metrics to forecast and monitor event’s financial health. Keep each program’s operating expenses within approved annual operating expense budget. Create reports and communicate program’s financial status, as needed, to appropriate parties.
- Communication & Marketing – Work closely with the Communications Specialist to support development campaigns and event promotion and to garner positive press about the event, cause and sponsors. Create and maintain all event websites with help from Communications Specialist. Maintain sponsor relations and ensure all sponsors are receiving appropriate benefits. Oversee and ensure creation of media for events, including flyers, brochures, sponsor banners, printed programs, t-shirts or other paraphernalia in collaboration with the Communications Specialist. Drive attendance to the event.
- Grassroots and Partnered Events – Development of grassroots events and strategies to include a tool kit, ideas, directions, and standards for volunteers. Collaborate to implement a grassroots plan and partner in management of grassroots events.
Program Logistics Coordination (25%)
- Works with Director of Education to coordinate logistics for DA-NC workshops and conferences, including ordering lunch, ordering training supplies, managing participant registration and evaluation processes, room set-up and break down, and other relevant tasks. Communication with venues as needed.
- Works with the Director of Education to market DA-NC education opportunities to existing and new partners, including exhibiting at conferences and other outreach opportunities.
- Supports Director of Education to create trainings/webinars as needed.
- Stays up to date on Dementia & Alzheimer’s news and Trends
- Assists with other tasks and projects as assigned, including participating in ad-hoc working groups that support the organization’s strategic plan.
- Bachelor’s Degree or equivalent experience
- At least two years’ experience managing events
- Two years of development and volunteer coordination experience
- High organizational skills to be able to accomplish day-to-day tasks and long-term goals and to identify needs appropriate to the role and fill them.
- Ability to communicate with strong oral skills in an easily-understood and tactful manner to multiple audiences. Sincere commitment to work collaboratively with all constituent groups, including staff, board members, volunteers, donors, program participants, and other supporters
- Demonstrated editing and writing and ability to distill messages and communicate clearly in writing to multiple audiences.
- An awareness and high-level of professionalism regarding sensitive and confidential information
- Remarkable attention to detail, and appreciation for the big picture.
- Self-starter, able to work independently, and entrepreneurial; enjoys creating and implementing new initiatives.
- Creativity and innovation to solve problems and overcome challenges.
- Good reasoning abilities and sound judgment.
- A strong track record as an implementer who thrives on managing a variety of key initiatives concurrently
- Welcomes, recognizes, and appreciates others’ suggestions, points of view, and contributions while working to create a work environment that is inclusive and collaborative.
- Actively participates in collaborative efforts while demonstrating respect for colleagues. Willingness to share own ideas, even amongst senior staff and board members
- Excellent verbal and written communication skills
- Must be able to lift 30 pounds
- Must be proficient in Microsoft Word, Excel, and PowerPoint.
- Preferred proficiency: Classy, One Cause, Sales Force
Hours & Work Environment
- Full time
- Office hours: 9:00 a.m. until 5:00 p.m.
- Occasional evenings and weekends required
- Some travel throughout North Carolina required
- Based at our office in Raleigh, NC
Salary Range: $35,000-$40,000 based on experience.
Benefits to include: DA-NC values the work our employees provide to our communities. To show our appreciation, in addition to compensation we pay for 80% of employee’s health insurance. In addition we offer life insurance, 401K, paid holidays, vacation and sick leave.
Ready to Apply?
To apply, email the following documents to Jobs@DementiaNC.org by January 15, 2020:
- Cover letter describing your interest and how you qualify for the position (no more than 1 page);
- Resume (no longer than 2 pages);
- List of 2 or more professional references.
Incomplete applications will NOT be considered. PLEASE use the subject line “Events & Program Coordinator” in your email. No calls please.