Events Coordinator
Part Time – Hourly

The Events Coordinator will be primarily responsible for assisting and serving as staff contact for De-Feet Dementia Event Campaigns and Spring Gala as well as other grassroots events.  This position will work closely with local volunteer committees, event participants, and local partners to ensure event goals are met. This role will report to the Executive Director.

Essential Job Responsibilities:

  • Campaign Management – Manage all aspects of events and campaigns in a manner aligned with the strategic goals and objectives of the organization. Manage the budget within operating standards and ensure the highest standard of fiscal integrity. Identify, cultivate, recruit and train local event committees.  Coordinate with event venue, rental companies, as needed. Work closely with team captains and participants to develop personal and team fundraising plans by mentoring, coaching, and encouraging fundraising efforts. Ensure event days go smoothly. Analyze event performance and oversee debrief meetings. Manage all post-event follow-up, including thank-you notes, acknowledgement letters, and outstanding payments.
  • Volunteer Leadership Engagement – Collaborate with the Executive Director to identify and recruit high-level volunteer leadership for all events.  Cultivate and steward volunteer leaders to ensure each volunteer meets their capacity to impact revenue. Ensure volunteers receive special stewardship and have a wonderful, meaningful experience.  Develop and lead volunteers and volunteer succession planning and development for the future.  Ensure proper structure is in place to manage volunteers for committees and office work.
  • Sponsorships – Utilize key volunteers for research/prospecting, develop a coordinated sponsorship plan that includes sponsor identification, development, retention and recognition. Ensure that relationships to secure cash, in-kind, media and program sponsorship are pursued, developed and nurtured.
  • Financial Planning & Oversight – Develop annual event budgets, conduct ongoing (or as directed) program forecasting, track and monitor program expenses, track recruitment, retention and other metrics to forecast and monitor event’s financial health. Keep each program’s operating expenses within approved annual operating expense budget. Create reports and communicate program’s financial status, as needed, to appropriate parties. Review event P & L reports for any discrepancies.
  • Communication & Marketing – Work closely with the Communications Specialist to support development campaigns and event promotion and to garner positive press about the event, cause and sponsors. Maintain sponsor relations and ensure all sponsors are receiving appropriate benefits.
  • Oversee all data entry via Administrative Specialist into websites. Oversee and ensure creation of media for events, including flyers, brochures, sponsor banners, printed programs, t-shirts or other paraphernalia in collaboration with the Communications Specialist to drive attendance to the event.
  • Grassroots and Partnered Events – Development of grassroots events and strategies to include a tool kit, ideas, directions, and standards for volunteers. Collaborate to implement a grassroots plan and partner in management of grassroots events.
  • Perform other related duties as assigned.

Qualifications:

  • Bachelor’s Degree (public relations or communications-related field beneficial) or equivalent experience
  • Experience managing high-profile events
  • Two years of development experience
  • Excellent verbal communication skills
  • Experience with Microsoft Office Suite, required
  • Ability to execute daily tasks and work independently
  • Must be able to lift 30 pounds
  • Willingness to share own ideas, even amongst senior staff and board members
  • Ability to prioritize and follow through effectively
  • A strong track record as an implementer who thrives on managing a variety of key initiatives concurrently
  • Exceptional verbal communications and professionalism in high-pressure situations
  • An awareness and high-level of professionalism regarding sensitive and confidential information
  • Sincere commitment to work collaboratively with all constituent groups, including staff, board members, volunteers, donors, program participants, and other supporters
  • Self-starter, able to work independently, and entrepreneurial; enjoys creating and implementing new initiatives.

Hours/Shift:

  • Part Time – 20 hours / week
  • Occasional evenings and weekends required
  • Travel throughout North Carolina required

Ready to Apply?

  • To apply, email the following documents to Jobs@DementiaNC.org:
  • Cover letter describing your interest in the position (no more than 1 page);
  • Resume (no longer than 2 pages);
  • List of 2 or more professional references.

Incomplete applications will NOT be considered. PLEASE use the subject line “Events Coordinator” in your email.  No calls please.